State Records Center

Inactive records of state agencies are stored at the State Records Center, administered by the Public Records Administration.  Inactive records are those records that agencies no longer require immediate access to, but that are not yet eligible for disposal because of administrative, fiscal or legal requirements.  Access to these records is provided only through the expressed permission of the originating state agency.

Selected Records Center Laws

§ 38-3-2  Definitions. - (2) "Records center" shall mean an establishment maintained by the program for the storage, processing, servicing, and security of public records that must be retained for varying periods of time but need not be retained in an agency's office equipment or space.

§ 38-3-6  Public records custody and disposal. - (c) Those records which are determined by an agency not to be needed in the transaction of current business but which, for legal or fiscal requirements, must be retained for specific time periods beyond administrative needs, shall be sent to the records center. The records will be kept in the center until time for disposition as provided in record control schedules.

• Transmittal of Records
• Retrieval of Records
  
• Refiling & Interfiling of Records
  
• Destruction of Records
• Instructions for Packing Boxes
  
• Glossary
  
• Public Records Administration